This module is designed for on and off-premise caterers alike, to manage the entire process, from menu development, to order entry, to production, to invoicing.

Sales Orders:
The sales order screen contains all information about the event, including date, location, time and a task list/dated schedule for follow-up. If the customer is a corporate client with multiple contact persons, the appropriate individual may be selected from a pop-up list. New customers may be added "on the fly" while creating an order.

Food and beverage choices may be brought into a sales order as individually priced a la carte items, or as part of a fixed price menu. Such add-ons as equipment, flowers, personnel, etc. may also be incorporated into the order. For all products and services proposed, EatecNetX will automatically calculate sales tax and service charge.

You may perform cost analysis at the recipe, menu or sales order level. Thus, if you alter the menu after it has been imported into an order, you can quickly verify the profitability of changes made.

Alternative menus or proposals may be printed from the same order screen.

All catering documents (orders, invoices, contracts, letters) may be customized to fit your needs, such as including your company logo. Each type of document may exist in several different formats. The user selects the most appropriate form from a drop-down list of available templates. Letters and documents may also be exported to Microsoft Word for fine tuning. Documents may be printed and mailed, or faxed directly to the client.

An unlimited number of deposits may be scheduled for each order. Sales people have access to receipts information on the sales order screen, in order to verify that required payments have been received on time. Deposit schedules may also be used for revenue projection and receivables management.

Function Book:
For on-premise caterers who typically book a function room prior to creating a food order, a sales order may be linked directly to a reservation booked in the function book module.

For on-premise caterers, graphical calendars help to quickly check room availability, manage wait lists, and book rooms.

Record reservation detail with the help of pull-down lists and pop-up windows. Room availability and capacity numbers warn you of scheduling conflicts and prevent you from double booking a room, or even overlapping time slots.

Reservation numbers are automatically assigned. Reports are available, by user-defined date range, to view pending, confirmed and cancelled reservations.

Catering Production:
Based on user-identified date ranges, EatecNetX will generate shopping lists and kitchen worksheets for all orders on file. If catering production occurs in more than one location, EatecNetX can generate the reports by respective kitchen. The user may control when inventory will be depleted as a result of the sale. Depletion may be simultaneous with invoicing, or entirely independent of the invoicing function.

The catering module also includes the customers/accounts receivable functions described below.

Customers/Accounts Receivable:
This module is purchased separately only when house accounts are required; the functions are included in the catering, airline catering, and manufacturing/commissary modules.

The customer database includes multiple contacts per customer, and provides a complete on-screen history of orders, invoices, and payments.

EatecNetX can interface to a point-of-sale system to electronically record restaurant house account postings. Invoiced orders post directly to accounts receivable. Any deposits on file against an order are converted to payments upon invoicing. The accounts receivable module accepts open payments as well as payments against specific invoices. Open payments may then be allocated at a later time.

If a customer over-pays, or if the event is cancelled, and the customer is entitled to a refund, a disbursement may be made from accounts receivable.

The accounts receivable functions include all standards reports, such as aging, balance due, and customer statements. Statements, like orders and invoices, may be customized to include company logos, or to fit different styles of window envelopes. They may be printed in batch according to flexible selection criteria.

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To receive more information on our products please email us at sales@eatec.com
or call 510-594-9011 ext #2 to speak with a representative in your area.